How many pools of data does your company have, where are they and who has access to them?
For 17 years our staff have been helping organisations overcome their IT difficulties. Almost all our business comes via referral and starts with a visit to get to know you, your organisation and to understand what IT systems you have in place.
One of the first questions we ask on visiting a new potential client is “How many datapools does your company have?” We start by understanding where a company’s data resides, how many applications are in use, where the data is duplicated, stale, inaccurate or simply missing and how staff access, use and share this data?
It is always surprising how even small organisations have so many sources of data within their businesses. Almost all companies will have an accounting system, some form of customer database, a supplier pool, a catalogue of products and/or services, sales records, stock, warranty details, return processes, email system, web site, document management, brochures, marketing material etc. Often these datapools do not interact with one another or operate seamlessly.
This problem has been well documented and recognised, and the solution to this problem has been labelled by the IT industry as Master Data Management or MDM. Datapool consolidates all your company data into one place that is mirrored in the cloud so is accessible to you from anywhere, at any time and by whoever you choose.
MDM is a comprehensive method of enabling an enterprise to link all of its critical data to one file, called a master file that provides a common point of reference. When properly executed, master data management streamlines data sharing among personnel and departments. In addition, master data management can facilitate computing in multiple system architectures, platforms and applications.
At its core, Master Data Management can be viewed as a "trusted single version of the truth" from which a business can base its decisions.
We spend so much of our business time discussing “datapools” with our clients that naming our solution Datapool seemed a logical step.
In simple terms, we seek to enter the data once, make sure it is accurate, make it accessible to all the business applications and users that require access to it, keep it all in one place and make it simple to use and find. We use a methodology called DRY - Don't Repeat Yourself. Data is entered once and all the downstream applications that require or change this data are served from a single master data file.
In summary, Datapool comprises Master Data Management enabled through our Fusion software and served to our customers in the form of a cloud suite of applications.
Data held within your dedicated Datapool is under your exclusive ownership at all times and is highly secure to your organisation only. Data is never shared with or accessible from any other organisation. Upon termination of a service contract, all data is returned safely to a client, in its entirety.
OCG Software operates an ISO 27001 compliant ISMS system for complete data security and GDPR compliance.